Host an Open Studio

Decide to run one and pick a slot

An Open Studio is the low lift event. Lock a two hour block before anything else.

• Pick a drop in window. A weekday afternoon or an early evening when people are around and free to wander in.
• Keep it short. Two hours is plenty for a come and go room, so do not stretch it.
• Leave a little runway. About two weeks is enough to find a spot, request credits, and post it.

Line up a co-host or a spot

You do not need a full co-host for a drop in. You need a room with power and foot traffic.

• Borrow a club room. A design, art, or CS club space gives you tables, outlets, and a built in crowd.
• Or claim a casual spot. A library corner, a lounge, or a quiet cafe table works when no club is free.
• Keep your signup link on it. Whoever lends the room, the link stays yours so your campus gets the credit.

Submit the event brief for credits

The brief is how you request the event credits people will make with. Send it once you have a date and a spot.

• Mark it an Open Studio. Note that it is a casual drop in with no theme and no prizes.
• List the basics. Date, spot, and an honest headcount so the program team can size your credits.
• Skip the budget if you can. A drop in often needs only credits, though snacks are fair to ask for.

Reviewed in about 3 days. Credits land the day before doors open.

Set up an RSVP page and post it

Make a quick Luma page so people can find it, then announce it. A drop in fills on a low key invite.

• Build a simple page. Title, date, spot, and a line that says come make anything, no experience needed.
• Add your signup link. On the page and on a table tent, so anyone who drops in can claim the student plan.
• Post it casually. Your channels and the room's channels, framed as an open invite rather than a big event.

Run the drop in

Set out machines, keep the screen moving, and help people make one thing. Then make the ask once. The run sheet, in order.

• Set up two machines signed in and ready, with snacks out and your signup link on a table tent and every screen.
• Keep one screen always making so anyone walking past sees motion, never an idle login screen.
• Greet each person as they wander in and put them at a keyboard within a minute.
• Hand them a prompt kit idea so nobody freezes at a blank box, then let them make at their own pace.
• Move people off the free plan and onto your signup link. Every signup through it lands on the student plan and credits your campus, so you can track them.
• Make the ask once, when the room feels full. Signing up through your link takes thirty seconds with a school email.
• Photograph the room and save a few of the best creations with the makers' names.
• Put up the prompt kit. A wall of ideas so no one stares at a blank screen.

Wrap up and send your recap

Close the loop while it is fresh. The recap is light for a drop in.

• Attendance. Roughly how many people came through and made something.
• Signups. How many claimed the student plan through your link.
• Photos. A few shots of the room and people making.
• Best creations. A couple of standouts from the afternoon, with the makers credited.
• Receipts. If you bought snacks, photograph them and email education@reve.art within two weeks, with your school name in the subject line.